Gala the Administrative Assistant: your office, on autopilot

Administrative work, on autopilot.

Office work, handled: the tasks that used to eat the owner's evenings.

What Gala takes off your desk.

12h+ Hours saved / week: Average across active accounts
Minutes Photo-to-quote: Vision AI + satellite measurement
3.2x Faster collections: vs. manual follow-up
Every action Logged & timestamped: Complete audit trail, exportable anytime

Six engines running while you sleep.

Not a dashboard you have to check. A colleague who handles it and tells you what got done.

Scheduling & dispatch: Assigns the right technician to the right job based on skills, location, parts inventory and live traffic. Re-routes the day automatically when a customer cancels, a job runs long or a tech goes offline. Confirmation, ETA and the assigned tech's bio go out to the client by SMS, without anyone lifting a finger.
Finance & collections: Invoices sync to QuickBooks the moment a job closes. A polite multi-step collections sequence by email, SMS, then an automated call chases unpaid balances without anyone touching it. Stripe collects deposits at booking and final payments at signoff, so you get paid faster without playing collections. (Decisive advantage)
Quotes & estimates: Customer sends a photo or an address and Gala generates a preliminary quote in minutes using AI vision and satellite measurement. The estimate lands on the prospect's phone with a one-tap e-signature link and a 'book this job now' flow. You close work while competitors are still trying to schedule the on-site visit. (Decisive advantage · No integrated player offers this)
CRM 360°: Every call, message, job and payment enriches the customer profile automatically. Recurring service contracts, referral programs and seasonal loyalty offers trigger themselves at the right cadence. A polite Google review request lands in the customer's inbox 24 hours after signoff, when the work still feels fresh.
Documents & compliance: Generates contracts, work orders, before-and-after photo reports and certificates of completion straight from the job record. A queryable consent registry, an immutable audit log, and a right-to-erasure workflow run in minutes instead of days. Your accountant and your lawyer stop sending tense emails.
Analytics & decision support: Real-time dashboard surfaces revenue per technician, close rate by lead source and average ticket by service line. Seasonal predictions let you staff up two weeks before the call wave hits.

Two moves no integrated competitor has made yet.

Most office tools digitize forms. These two close the loop end-to-end, and put cash in the account.

Photo-to-quote in minutes

No integrated player offers this.

Customer texts a photo of the driveway, the leaking pipe, the lawn. Gala measures it with computer vision and satellite imagery, generates a preliminary quote, and sends it for e-signature. From inquiry to signed estimate in minutes.

Vision AI surface estimation
Satellite measurement for exteriors
E-signature inline in the quote

Full AI-accounting loop

Autonomous collections synced with QuickBooks.

Invoice goes out, A/R syncs to QuickBooks in real time, and Gala runs a polite, persistent multichannel reminder cascade until it's paid: email, SMS, then a voice follow-up. You see the cash land; you never chase it.

QuickBooks sync (rolling out)
Email → SMS → call cascade
Stripe payouts tracked

One call in. Six steps done.

After a single inbound call, the entire sequence of office work executes without you touching it.

Call ingested: Caller → structured intake
Job dispatched: Right tech, optimal route
Quote sent: Photo or address → minutes
Invoiced: Synced to your financial system
Paid: Stripe, autonomous follow-up
Reviewed: Google review request, sent on time

Reclaim your evenings, every week.

Your evenings: Owner hours, recovered

Average admin work absorbed by Gala: dispatching, quoting, invoicing, follow-ups, compliance, reporting. That's a full work day, every week, back in your evening.

QuickBooks, Stripe, and the rest of your stack.

Gala reads your books, writes invoices, reconciles payments, and books work, directly inside the tools your accountant already trusts.

Some of the integrations shown above might not be available just yet, but we can add them on demand.

Check the summary. Close the laptop.

A glance at your dashboard tells you exactly what got done, what got paid, and what booked itself. That is your evening back.

About Gala the Administrative Assistant

Frequently asked questions

How is the photo quote actually accurate?: We combine vision AI for surface and material estimation with satellite imagery for exterior measurements (lawns, driveways, roofs). The result is a preliminary quote with a clearly stated tolerance: accurate enough to sign on the spot for most service trades, and flagged for a site visit when the photo lacks the data we need.
What does the QuickBooks sync include exactly?: QuickBooks sync (rolling out): customers, invoices, payments, A/R aging, and tax codes. Gala creates and updates invoices in QuickBooks Online, posts Stripe payments as they land, and reads the aging report to decide who needs a reminder. Your accountant keeps their workflow. Gala just stops the manual data entry.
How does the consent registry work?: Every customer interaction is logged with timestamp, purpose, consent scope and source. We host in Canada, and expose a one-click data-export and right-to-erasure flow.
Can I see what Gala did at the end of the day?: Yes. Your dashboard shows everything Gala did, in real time: jobs dispatched, quotes sent, invoices issued, payments received, follow-ups closed, anomalies flagged. One scroll, two minutes, and the full activity log is one click away whenever you want to dig.

Plans (CAD, monthly): every plan includes the full Receptionist

Essential: $279/mo CAD. The full Receptionist plus your back office. 250 min/mo, 3 users, 5 quotes/mo, $0.42/min past the plan
Advanced: $429/mo CAD. More minutes, more quotes, more automation. 500 min/mo, 5 users, 15 quotes/mo, $0.40/min past the plan
Enterprise: $659/mo CAD. Unlimited quotes for high-volume offices. 1,000 min/mo, 7 users, unlimited quotes, $0.38/min past the plan

$0 setup on every plan. Annual billing takes a further 15% off, billed in one payment up front. Add-ons: additional user $39/mo · additional voice agent $10/mo · extra quote from $8. Volume discounts available for additional users.

Need more than 1,000 minutes per month? Tell us about your volume and we’ll recommend the right configuration for your business. Talk to our team.

Stop doing the office work.

Setup in 7 days. Cancel monthly. Gala connects to QuickBooks, your calendar and your payment processor, and starts running the office the moment we go live.

See what it plugs into on the integrations page, which office jobs it covers in the use cases, what it does on the call itself as the AI receptionist, and what each plan costs.

AI Receptionist · AI Admin Assistant · Pricing · How it works · Call Gala · Industries · Use cases · FAQ · Blog · About · Contact

Contact: contact@gavion.ai · +1 (514) 534-1298 · +1 (855) 505-0607 (toll-free) · Québec, Canada · Service across Canada in English and French.