Gala the Administrative Assistant: your office, on autopilot

Administrative work, on autopilot.

Office work, handled: the tasks that used to eat the owner's evenings.

What Gala takes off your desk.

12h+ Hours saved / week: Average across active accounts
Minutes Photo-to-quote: Vision AI + satellite measurement
$0 Extra for invoice follow-ups: Included with the Receptionist
Every action Logged & timestamped: Complete audit trail, exportable anytime

Six engines running while you sleep.

Not a dashboard you have to check. A colleague who handles it and tells you what got done.

Scheduling & dispatch: Coming soon, not live today. It will assign the right technician to the right job based on skills, location, parts inventory and live traffic, and re-route the day automatically when a customer cancels, a job runs long or a tech goes offline. Confirmation, ETA and the assigned tech's bio will go out to the client by SMS.
Invoicing & payments: Invoices will sync to QuickBooks the moment a job closes, and Stripe will collect deposits at booking and final payments at signoff. Already live, through the included Receptionist: Gala follows up with your clients on unpaid invoices. (Decisive advantage)
Quotes & estimates: Customer sends a photo or an address and Gala generates a preliminary quote in minutes using AI vision and satellite measurement. The estimate lands on the prospect's phone with a one-tap e-signature link and a 'book this job now' flow. You close work while competitors are still trying to schedule the on-site visit. (Decisive advantage · No integrated player offers this)
CRM 360°: Every call, message, job and payment enriches the customer profile automatically. Recurring service contracts, referral programs and seasonal loyalty offers trigger themselves at the right cadence. A polite Google review request lands in the customer's inbox 24 hours after signoff, when the work still feels fresh.
Documents & compliance: Generates contracts, work orders, before-and-after photo reports and certificates of completion straight from the job record. A queryable consent registry, an immutable audit log, and a right-to-erasure workflow run in minutes instead of days. Your accountant and your lawyer stop sending tense emails.
Analytics & decision support: Real-time dashboard surfaces revenue per technician, close rate by lead source and average ticket by service line. Seasonal predictions let you staff up two weeks before the call wave hits.

Two moves no integrated competitor has made yet.

Most office tools digitize forms. These two close the loop end-to-end, and put cash in the account.

Photo-to-quote in minutes

No integrated player offers this.

Customer texts a photo of the driveway, the leaking pipe, the lawn. Gala measures it with computer vision and satellite imagery, generates a preliminary quote, and sends it for e-signature. From inquiry to signed estimate in minutes.

Vision AI surface estimation
Satellite measurement for exteriors
E-signature inline in the quote

Get paid without chasing

Follow-ups on unpaid invoices, live today.

Gala follows up with your clients on unpaid invoices. It comes with the full Receptionist included in every plan, at no extra charge. QuickBooks invoicing sync and Stripe deposits and payments are coming soon and not live today.

Unpaid invoice follow-ups (live)
QuickBooks sync (coming soon)
Stripe payments (coming soon)

One call in. Six steps done.

After a single inbound call, the entire sequence of office work executes without you touching it.

Call ingested: Caller → structured intake
Job booked: Into your calendar, during the call
Quote sent: Photo or address → minutes
Client confirmed: Text and email confirmation
Paid: Follow-ups on unpaid invoices
Reviewed: Google review request, sent on time

Reclaim your evenings, every week.

Your evenings: Owner hours, recovered

Average admin work absorbed by Gala: quoting, invoice follow-ups, CRM, compliance, reporting. That's a full work day, every week, back in your evening.

QuickBooks, Stripe, and the rest of your stack.

Gala books work straight into your Google or Outlook calendar today. QuickBooks invoicing and Stripe payments are coming soon.

Some of the integrations shown above might not be available just yet, but we can add them on demand.

Check the summary. Close the laptop.

A glance at your dashboard tells you exactly what got done, what got paid, and what booked itself. That is your evening back.

About Gala the Administrative Assistant

Frequently asked questions

How is the photo quote actually accurate?: We combine vision AI for surface and material estimation with satellite imagery for exterior measurements (lawns, driveways, roofs). The result is a preliminary quote with a clearly stated tolerance: accurate enough to sign on the spot for most service trades, and flagged for a site visit when the photo lacks the data we need.
What does the QuickBooks sync include exactly?: QuickBooks sync is coming soon and not live today. Once it ships, it will cover customers, invoices, payments, A/R aging, and tax codes, and Stripe payments will post as they land. Your accountant keeps their workflow. Follow-ups on unpaid invoices do not wait for it: they are live today, included with the Receptionist.
How does the consent registry work?: Every customer interaction is logged with timestamp, purpose, consent scope and source. We host in Canada, and expose a one-click data-export and right-to-erasure flow.
Can I see what Gala did at the end of the day?: Yes. Your dashboard shows everything Gala did, in real time: calls answered, appointments booked, quotes sent, invoice follow-ups, anomalies flagged. One scroll, two minutes, and the full activity log is one click away whenever you want to dig.

Plans (CAD, monthly): every plan includes the full Receptionist

Essential: $279/mo CAD. The full Receptionist plus your back office. 250 min/mo, 3 users, 5 quotes/mo, $0.42/min past the plan
Advanced: $429/mo CAD. More minutes, more quotes, more automation. 500 min/mo, 5 users, 15 quotes/mo, $0.40/min past the plan
Enterprise: $659/mo CAD. Unlimited quotes for high-volume offices. 1,000 min/mo, 7 users, unlimited quotes, $0.38/min past the plan

$0 setup on every plan. Annual billing takes a further 15% off, billed in one payment up front. Add-ons: additional user $39/mo · additional voice agent $10/mo · extra quote from $8. Volume discounts available for additional users.

Need more than 1,000 minutes per month? Tell us about your volume and we’ll recommend the right configuration for your business. Talk to our team.

Stop doing the office work.

Often live the same day. Cancel monthly. Gala books into your Google or Outlook calendar, and starts running the office the moment you go live. QuickBooks and Stripe are coming soon.

See what it plugs into on the integrations page, which office jobs it covers in the use cases, what it does on the call itself as the AI receptionist, and what each plan costs.

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Contact: contact@gavion.ai · +1 (514) 534-1298 · +1 (855) 505-0607 (toll-free) · Québec, Canada · Service across Canada in English and French.